1) Invitation to Participate in the Supplier System and Risk Assessment Program

  You will soon receive an invitation for your company to participate in the BEMIS Audit System (Supplier System and Risk Assessment). This invitation will be sent to the email address(es) registered with BEMIS DE MEXICO or through a phone call from personnel authorized by BEMIS DE MEXICO for this purpose.

2)  Registration in the Supplier System and Risk Assessment Program

  To participate in the program, you must register and complete the form in the "Registration" section of this page. You will need to include all requested information and fill out all required fields and details.

3)  Obtain the Supplier System and Risk Assessment Program Guide

Once you have completed your registration, we will send you the Supplier System and Risk Assessment Program Guide via email. The purpose of this is to ensure that you are fully informed at all times about the review content, information requirements, necessary documents, and potential time planning for your team. .  

4)  Scheduling of the Supplier System and Risk Assessment Program

  Once your company has been registered, you will receive an email assigning a date range during which you must provide the required documents through our digital platform as part of the program. Additionally, you will be informed of the specific date on which the audit will take place. This timeframe for participation in the review will be pre-defined by BEMIS DE MEXICO. The schedule and dates will be assigned once registration in the program is complete.

5) Preparation

We suggest that the supplier carefully review and study the Supplier System and Risk Assessment Program Guide in advance, and gather all required documentation and information as specified by the program. There may be processes or information needs that could take additional time for the supplier to complete in order to comply with the Supplier System and Risk Assessment Program. Please keep this in mind, as the deadlines for submitting information and the audit date will remain fixed within the program schedule.

If you have any questions during the process, it is important that you contact us for assistance. The clarification process can occur at any time between the registration date and the information submission deadline.

6)  Supplier System and Risk Assessment Program Notice

  You will receive a link and an “id_number” that will grant you access to the platform, allowing you to start uploading all the information required by the Supplier System and Risk Assessment Program. Additionally, an optional Zoom or Google Meet link will be provided for clarification sessions and a general document review. It is important that you confirm receipt of these links so we can record it in our database and ensure continuous tracking of your document submissions. If we do not receive your confirmation, we will assume your participation, understanding of the dates, and awareness of the information requirements.

7)  Audit Process for the Supplier System and Risk Assessment Program

The supplier will have an assigned date range (defined in the schedule) to upload the required documents to the platform. The supplier will not be able to upload additional documents after the final deadline for document submission. The review of documents previously uploaded to our platform will take place during the agreed-upon times and dates. After the final submission date, no further information can be uploaded.

The audit will be conducted virtually on the pre-scheduled date and time. During this period, the supplier will be requested to provide and support the PROLOGIX audit team with additional information to complete the audit process and issue a result. The supplier's participation in the program will be considered complete when:

a) The supplier has submitted all required information, uploaded the documents to the platform within the stipulated timeframe, and participated in the audit session.

b) The supplier registered for the program but did not upload their information to the platform. Submission of documents through other means will not be valid for evaluation, or the supplier did not attend the previously scheduled audit session.

Once all documents have been uploaded by the contractor, reviewed by the audit team, and the virtual audit has been completed, a preliminary report with findings and results will be provided to the supplier for review.

8)  "Right to Reply" Process

Once the document review process and audit have concluded, our team will begin integrating the information and preparing a preliminary report, which will be sent via email to the supplier, containing the results and any observations, if applicable. The supplier should review the report and may request a "right to reply" — a clarification session to address doubts or correct results, if deemed necessary. After receiving this email, the supplier has 48 hours to request this session via email. If PROLOGIX does not receive this request within that timeframe, it will be assumed that the supplier does not wish to request this session and accepts the content of the document.  

9)  Closure of the Supplier System and Risk Assessment Review Process

Once the audit has been completed and the preliminary report has been sent to the suppliers, the review process will be considered closed when:

a) No request for a reply has been received from the supplier and/or the supplier agrees with the audit result.

b) A reply session has been conducted, clarifications have been made, and the review has been concluded.

10) Final Results

The Supplier and BEMIS DE MEXICO will receive a link where they can access the final results, including the outcomes and recommendations from the Supplier System and Risk Assessment Review Program. A document containing these results and improvement suggestions will also be provided.  

11)  Commitment to Continuous Improvement

  Suppliers with evaluation results below 80 points commit to participating in an improvement program that will allow them to address the deviations identified in the Supplier System and Risk Assessment Review Program within a period not exceeding 4 months from the date of the final report delivery.

12)  Post-Remediation Program Evaluation

  Suppliers with evaluation results below 80 points will be required to participate in a second review. A remediation plan will be requested, which will be monitored and evaluated directly with BEMIS DE MEXICO within a period not exceeding 4 months.

The guide for Supplier System and Risk Assessment Program  will be sent via email once you complete your registration. Thank you very much.

1) Why is it important for BEMIS DE MEXICO to maintain a supplier audit program?

The need for a supplier audit arises because the success of BEMIS DE MÉXICO depends on the quality of the products and services it receives from its suppliers. It is a priority for BEMIS DE MEXICO to ensure that it has excellent suppliers that will allow it to maintain market leadership and mutual growth.

2) What benefit do I get from participating in the Supplier Risk and System Assessment Program?

There are multiple benefits to participating in this program, the main one being that your company is committed to BEMIS DE MEXICO in the transparency of operations and in continuing to strengthen the business relationship between both in the short and long term. In addition to this, they will be given a very complete diagnosis with suggestions where they will be able to identify particular improvement needs of their company that will lead them to directly improve their operations and their legal and administrative aspects.

3) I am a small company with few staff, does participating in this program also apply to me?

YES, all contractors/suppliers must participate regardless of size.

4) If my audit result is low, because I do not have what this program requires and demands, will BEMIS DE MÉXICO stop using my services or products for this reason?

If after the regularization period has concluded they have not been covered by the measures, it may be subject to a re-evaluation by BEMIS DE MÉXICO to negotiate a new term or determine the continuity of the commercial relationship.

5) What happens if I do not comply with the regularization program on time?

If, after the regularization period has concluded, they have not been covered by the measures, you may be subject to temporary withholding of payment for the services in accordance with the framework that regulates the commercial relationship and the regulations that govern supplier access to BEMIS DE MÉXICO facilities.

6) My company has some certifications, and we are audited frequently, should I still participate?

Yes, because BEMIS DE MÉXICO has identified needs specific to its industry and business and requires ensuring that its suppliers are aligned with its growth and improvement strategy in the short and medium term. The certifications that your company already has will undoubtedly be very useful to speed up the review process and show evidence of compliance.

7) Will only I be evaluated or will it be for all providers?

All suppliers will be evaluated. BEMIS DE MEXICO, decides when they will be considered for evaluation.

8) I received the email with the notice to participate in the audit, but I don't know what to answer or I haven't answered it, because I have doubts, what do I do?

Contact Lic. Valeria Raygoza via email (valeria.raygoza@bemismfg.com.mx), she will channel you to Prologix personnel. In the most attentive manner, we ask you not to fail to reply to the email with your invitation; Because your participation and opinion is of utmost importance for the success of the continuous improvement program.

9) Who is PROLOGIX? Why, if this review program did not exist before, were they carried out directly by BEMIS DE MÉXICO, why do I have to do it through PROLOGIX?

PROLOGIX is a consulting firm with a history of more than 10 years carrying out audit and validation processes for suppliers, it has the human, technical and technological tools to scale the number of reviews that BEMIS DE MÉXICO currently requires; Its audit application process is structured, totally objective and transparent.

10) How is the audit of the Supplier System and Risk Assessment Program carried out and who should participate in my work team?

The review program is carried out through our digital platform where you can upload all the required information and interact with our experts. The results of the program are based on the information that you previously uploaded to our digital platform. With this documentation we will proceed to analyze it and issue a result. A previously scheduled virtual meeting may be held in case any of the parties require it for clarification. of doubts;  You will have the content of the program at your disposal in advance so that you can analyze and prepare the information that will be requested and that you can integrate the work team that you need to respond to the auditors; One or more people can participate if required.

Complete Diagnosis / Assessment for Your Company

Once the audit is finished, you will receive a complete diagnosis of your company where you can analyze each of the comments and suggestions for improvement made by our auditors.

Risk Matrix

With the risk matrix you will be able to identify critical activities within your company and the impact on your business, with this you will be able to anticipate and take action to prevent future problems.

Action and Improvement Plan

We will provide you with an estimate of implementation times with respect to the areas of opportunity detected in the review process. With this you will be able to make a general work plan with key actions to improve the performance of your business.

Improvements in Profitability

An orderly, structured company with the correct operational controls will always be the best platform to improve the profitability of the company. In the review processes, audited suppliers regularly identify opportunities for savings and improvements in productivity and costs.

Long Term Relationship

Participating in this Supplier System and Risk Assessment program generates trust, commitment, transparency and will strengthen your relationship with BEMIS DE MÉXICO in the short and long term.

Minimize Impact on Legal and Tax Reforms

With the review carried out you will be able to identify all those points that you must consider, correct or modify to avoid problems in the short and medium term with the corresponding government authorities.

Strengthening Your Company before All Your Clients

This program will help you identify operational and administrative areas of opportunity that will allow you to take actions within your business that will promote continuous improvement, efficiency, quality and cost reductions for all your clients.

These are some of the deliverables in the audit process

Once the supplier's system and risk review process is completed, your company will obtain a digital certificate of participation. You will obtain a document with the validation results and risk matrices and you will obtain a detailed document of the program content with suggestions for improvement by reagent and by section.

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